Becoming a part of the PTA at Louise Archer Elementary is an excellent way to connect with our school community and make a meaningful impact on our students’ educational experience. The PTA thrives on the dedication of our parent volunteers, and there are many opportunities to get involved, from leading large-scale events to providing behind-the-scenes support. We currently have 10 openings, marked with [OPEN], that are perfect for those ready to jump in and help shape the next school year. Whether you have just a few hours a month or are looking for a more significant commitment, your time and talents are invaluable to us. Explore the roles below and discover how you can contribute!
Executive Committee
President
2025-2026 School Year: filled
Liz Young
president@louisearcherpta.org
As PTA President, you serve as the chief leader and ambassador for Louise Archer Elementary PTA, guiding its vision, ensuring strong partnerships, and keeping everyone focused on studentcentered goals. In this role you begin each school year by working with the LAES principal and PTA executive board to set priorities—whether that’s boosting family engagement, raising funds for facility improvements, or advocating for specific educational initiatives. You mentor and support committee chairs—helping them recruit volunteers, resolve challenges, and tie their efforts back to the PTA’s overarching goals. You oversee the annual budget process in collaboration with your treasurer, reviewing income and expense reports, approving major expenditures, and ensuring that funds are used responsibly in alignment with your membership’s priorities. Finally, you model and nurture a welcoming, inclusive culture—encouraging new families to join, recognizing volunteers for their contributions, and celebrating milestones like endofyear achievements or legislative wins. By fostering open communication, you build strong relationships that encourage collaboration, ultimately driving initiatives that inspire and support students and the school community.
Estimated Time Commitment:
- Approximately 5-10 hours per month
- Term: August – June (throughout the school year)
Vice President
2025-2026 School Year: filled
Sarah Norcross
vicepresident@louisearcherpta.org
As PTA VicePresident, you serve as the right hand to the President and help ensure that our association runs smoothly and effectively. You begin each year by collaborating with the President to establish PTA goals and priorities, then help translate those into action by working directly with committee chairs. You maintain an overview of all ongoing programs—monitoring timelines, spotting gaps in volunteer coverage, and offering resources or guidance where it’s needed. When the President is unavailable, you step in to preside over executiveboard or general meetings, keeping agendas on track and ensuring that decisions can proceed without delay. Throughout the year, you will assist committee chairs in addressing challenges and ensuring their activities align with our overall mission. Additional responsibilities will encompass serving as the Room Parent Coordinator, managing “Stock the Fridge” initiatives, and organizing events for Teacher Appreciation Week. By partnering with the President, supporting our committees, and stepping up as acting chair when needed, the PTA VicePresident plays a pivotal role in keeping our organization organized, engaged, and focused on enriching every student’s experience.
Estimated Time Commitment:
- Approximately 2-5 hours per month. (Dependent on various monthly activities/events)
- Term: August – June (throughout the school year)
Treasurer
2025-2026 School Year: filled
Dan Taylor
treasurer@louisearcherpta.org
As PTA Treasurer, you are the guardian of the association’s finances, ensuring that every dollar raised and spent aligns with the PTA’s goals and bylaws. At the start of the year, you work closely with the President and other officers to draft and approve an annual budget that reflects planned events, grant programs, and operating expenses. You maintain detailed, uptodate financial records—including receipts, invoices, bank statements, and check registers—and you reconcile the PTA’s bank account each month to confirm accuracy and detect any discrepancies.
When expenses arise, you verify that expenditures are authorized under the approved budget, issue checks or electronic payments to vendors and reimburse volunteers for approved purchases, and document each transaction. You prepare and share regular financial reports with the executive board and general membership, translating raw numbers into clear summaries of income, expenditures, and remaining balances so that your colleagues can make informed decisions.
At audit time, you assemble all financial records, support the audit committee’s review, and implement any recommended controls or improvements. You also ensure compliance with any district or state reporting requirements. By managing the books with integrity and transparency, you give the PTA the financial confidence it needs to support meaningful programs and enrich every student’s experience.
Estimated Time Commitment:
- Approximately 4-7 hours per month
- Term: August – June (throughout the school year)
Secretary
2025-2026 School Year: filled
Katie Nevitt
secretary@louisearcherpta.org
As PTA Secretary, you serve as the association’s chief recordkeeper and communications hub. You begin each year by maintaining an accurate roster of officers, committee chairs, and members, then you prepare and distribute clear agendas in advance of every executiveboard and general meeting. During meetings, you capture concise, objective minutes—recording attendance, motions, votes, and key discussion points—and you promptly circulate those minutes afterward for review and approval. You also coordinate with the President to keep an updated calendar of events and deadlines, and you often serve as the point of contact for members seeking information on upcoming activities or governance procedures. By keeping everyone informed and ensuring that the PTA’s records are accurate and accessible, you help the organization run smoothly and transparently.
Estimated Time Commitment:
- Approximately 2-3 hours per month
- Term: August – June (throughout the school year)
Communications
Directory Chair
2025-2026 School Year: filled
Teresa Wheatley
directory@louisearcherpta.org
As the PTA Directory Chair, you begin each school year by collaborating with your PTA board, the previous chair if available, and AtoZ Connect support to roll over and configure last year’s data. You make sure class groupings, teacher assignments, and privacy settings are correct before inviting families to sign up and verify their own information. Working closely with school administrators and teachers, you collect uptodate rosters so that every student’s household appears in the right classroom group. Once the registration window closes, you clean and consolidate the data—respecting each family’s chosen privacy permissions—and publish the directory through the AtoZ Connect platform (and in print if that’s part of your PTA’s process). Throughout the year you remain the point of contact for any new or returning families who need help updating their details, and you provide the PTA board with directory reports or mailing lists as needed. By managing and maintaining an accurate, secure, and easily accessible directory, you enable parents, teachers, and PTA leaders to communicate more effectively and build stronger schoolfamily connections.
Estimated Time Commitment:
- Approximately 1-2 hours per month
- Term: September
Social Media / Facebook Page Admin
2025-2026 School Year: filled
Katie Nevitt
secretary@louisearcherpta.org
As the PTA Social Media Coordinator, you serve as the voice and face of the PTA online, using platforms like Facebook, Instagram, and Twitter to keep families informed and engaged. You begin by developing an annual content calendar that aligns with the PTA’s events, fundraisers, meetings, and advocacy campaigns. Working closely with committee chairs and the communications team, you gather photos, logos, flyers, and key messages, then create and schedule posts that announce upcoming activities, celebrate volunteer achievements, share school news, and spotlight student successes. Throughout the year you stay up to date on each platform’s best practices and privacy rules—especially around student images—making sure all posts comply with school and PTA policies. You may also train or recruit parent volunteers to help generate content or assist with monitoring, ensuring that the PTA’s social presence remains active and engaging even during busy periods. By crafting compelling online narratives, managing conversations, and measuring impact, you help the PTA build stronger connections with families, boost event participation, and enhance overall schoolcommunity communication.
Estimated Time Commitment:
- Approximately 3-5 hours per month (busiest when there are a lot of PTA events)
- Term: August – June (throughout the school year)
Webmaster / Sunbeam Chair
2025-2026 School Year: filled
Derek Yang
webmaster@louisearcherpta.org
sunbeam@louisearcherpta.org
The Webmaster & Sunbeam roles go hand-in-hand, both plays a crucial role in overseeing and enhancing the PTA’s website. As the PTA Webmaster, you’re responsible for creating, maintaining, and continuously improving the online home of the LAES PTA. From the moment a parent first visits the site, you ensure it’s easy to navigate, visually consistent with your school’s branding, and up to date with the latest news, event calendars, and volunteer opportunities. You work closely with committee chairs and the communications team to gather event details, flyers, and photos, then translate those into new pages or posts, making sure deadlines, times, and signup links are accurate and functioning. You also keep the website’s content management system and any plugins or themes current and secure and troubleshoot any broken links or technical glitches. You also manage user permissions—creating accounts for board members or committee chairs. Key responsibilities also include distributing the Weekly Sunbeam Newsletter to ensure it reaches all subscribers promptly each week. Maintaining the Webmaster and Sunbeam Inboxes requires regularly monitoring and managing emails for effective communication. Refreshing items in the PTA store via Givebacks involves adding new items and updating existing ones to keep the store appealing and engaging. By combining strong organizational skills with a bit of technical knowhow and a commitment to clear, accessible communication, you make the PTA’s website a reliable, engaging hub that connects families, staff, and volunteers throughout the school year.
Estimated Time Commitment:
- Approximately 4-5 hours per month (busiest when there are a lot of PTA events)
- Term: August – June (throughout the school year)
Other Roles
[OPEN] Audit Committee
2025-2026 School Year: OPEN
audit@louisearcherpta.org
The PTA Audit Committee is responsible for reviewing the PTA’s financial records at the end of the fiscal year—or whenever there’s a change in the treasurer—to ensure that the finances have been handled properly, transparently, and in accordance with PTA bylaws and best practices.
This committee, made up of three impartial members who were not involved in managing the finances during the year, begins by collecting all financial records from the treasurer. These include bank statements, check registers, receipts, deposit slips, treasurer reports, budgets, and meeting minutes approving expenditures.
The committee carefully compares records to verify that all income and expenses are properly documented, expenditures were authorized, and that bank statements match what was reported. They look for red flags such as missing receipts, unauthorized transactions, or discrepancies between the books and the bank account. If everything is in order, the committee prepares a written audit report summarizing their findings and presents it to the executive board and general PTA membership for approval. If any issues are found, they recommend corrective actions to ensure stronger financial oversight in the future.
By conducting a thorough and objective review, the PTA Audit Committee helps maintain trust, accountability, and financial integrity within the organization.
Estimated Time Commitment:
- Approximately 3-4 hours ONCE a year
- Term: July
[OPEN] Membership & Donations Committee
2025-2026 School Year: OPEN
membership@louisearcherpta.org
The PTA Membership & Donations Committee plays a key role in building a strong, engaged school community by encouraging families, staff, and community members to join the PTA and support it financially. At the beginning of the school year, the committee develops and promotes a membership campaign—creating flyers, posters, and digital content to explain the benefits of joining the PTA and how membership directly supports students, teachers, and school events. The committee collects and tracks membership signups through an online platform, and ensures all members are properly recorded for local, state, or national PTA reporting. They often work with the treasurer to reconcile dues payments and help distribute membership cards if applicable.
In addition to memberships, the committee also coordinates general donations. This might include encouraging direct donations during the membership drive, managing employer matching gift programs, or helping with year-round campaigns like “no-fuss fundraisers” or teacher appreciation funds. The committee keeps clear records of contributions, sends thank-you notes or acknowledgments to donors, and may update a donor wall, social media post, or newsletter shout-out to show appreciation. Throughout the year, the Membership & Donations Committee finds creative ways to boost involvement—like hosting raffles, class competitions, or member-only events—to keep families excited about being part of the PTA. Their work ensures the PTA is both well-supported financially and inclusive of the entire school community.
Estimated Time Commitment:
- Approximately 1-3 hours per month
- Term: August – June (throughout the school year)
[OPEN] Nominating Committee
2025-2026 School Year: OPEN
The PTA Nominating Committee is responsible for identifying and recruiting the best candidates to serve as officers on the PTA’s executive board for the upcoming term. This committee plays a vital role in ensuring strong, effective leadership for the organization. Typically formed a few months before elections, the committee begins by reviewing the bylaws to understand eligibility requirements, open positions, and election procedures. They then assess the current needs of the PTA—considering factors like leadership gaps, upcoming projects, and the overall strengths of the existing board. The committee reaches out to the school community to gather nominations and recommendations, often through surveys, announcements, or informal conversations. They may also encourage capable, engaged parents or staff to consider stepping into leadership roles. Once they’ve reviewed all potential candidates, they interview or evaluate each one’s experience, availability, and willingness to serve. After careful consideration, the committee prepares a proposed slate of officers and presents it to the membership in advance of the election, following proper notification procedures. Their work ensures a transparent, inclusive, and fair process that helps the PTA continue to thrive with capable, committed leaders in place.
Estimated Time Commitment:
- Approximately 1-2 hours per month
- Term: August – June (throughout the school year)
[OPEN] Special Education PTA (SEPTA) Liaison
2025-2026 School Year: OPEN
A PTA Special Education PTA (SEPTA) Liaison serves as a bridge between the school’s general PTA and the district’s Special Education PTA, advocating for students with special needs and promoting inclusive practices within the school community. The SEPTA Liaison stays informed about special education issues, events, and resources offered through the district or regional SEPTA and shares this information with the school’s PTA board, parents, and staff. They may attend SEPTA meetings or workshops and report back on relevant topics, such as IEP support, inclusive education initiatives, or accessibility resources.
Within the school, the liaison works to ensure that families of students receiving special education services feel represented and supported. This could include promoting awareness events, connecting parents with local resources, and helping to plan inclusive PTA programs or accommodations at school-wide events. By fostering communication, understanding, and collaboration, the SEPTA Liaison helps ensure that the school PTA serves the needs of all students and builds a more inclusive, informed, and supportive community.
Estimated Time Commitment:
- Approximately 1-2 hours per month
- Term: August – June (throughout the school year)
Superintendent Family Connection Group Liaison
2025-2026 School Year: filled
Tooba Malik
Part of the FCPS Superintendent Dr. Michelle Reid Family Connection Group Liaison responsibilities include attending bi-monthly meetings to share family feedback with Superintendent Dr. Michelle Reid about experiences in FCPS and discuss potential improvements. Key responsibilities include supporting outreach efforts, acting as ambassadors for your school community by conveying information between families and the superintendent, engaging actively in sharing information and perspectives, and dedicating yourself to advocating for the interests of every student in Fairfax County Public Schools.
Estimated Time Commitment:
- Approximately 2 hours per month
- Term: August – June (bi-monthly throughout the school year)
Volunteer Coordinator
2025-2026 School Year: filled
Karen Floyd
volunteercoordinator@louisearcherpta.org
A PTA Volunteer Coordinator is the person who connects people with opportunities to help at the school. Think of them as the “people organizer” of the PTA. Their job is to make it easy for parents, caregivers, and community members to get involved by matching volunteers to roles that fit their skills, interests, and availability.
A PTA Volunteer Coordinator is responsible for organizing and managing all aspects of volunteer involvement within the PTA and school community. This role ensures that events, programs, and daily school support activities have the people power they need to run smoothly and successfully. At the start of the school year, often at back-to-school night, PTA meetings, and via school newsletters, flyers, and emails, the Volunteer Coordinator often creates and distributes a volunteer interest form—either online or on paper—to gather information about parents’ availability, interests, and skills. Using that information, they maintain a master volunteer list and match people with suitable roles throughout the year, such as classroom helpers, event staff, committee members, or one-time task support.
When specific events or programs approach, the coordinator works with PTA committee chairs to determine volunteer needs and then creates sign-up sheets (using tools like SignUpGenius), promotes them through newsletters or social media, and personally recruits help as needed. They also serve as the main point of contact for volunteers—answering questions, offering guidance, signing off on high school volunteer hours and ensuring everyone feels welcome and appreciated. By building relationships, staying organized, and communicating effectively, the Volunteer Coordinator plays a vital role in encouraging parent involvement and strengthening the home-school connection.
Estimated Time Commitment:
- Peak Months (Back-to-School, Major Events/Fundraisers – August, September, October, and Spring months): 10–15+ hours/month
- Moderate Months (Between Events or Smaller Programs): 5–8 hours/month
Support Roles – Student Support
Before and After School Programs Chair
2025-2026 School Year: filled
Kinny Jeng
laesprogramcoordinator@gmail.com
A PTA Before and After School Programs Chair is responsible for organizing enrichment activities that take place outside of regular school hours—typically before school starts in the morning or after dismissal in the afternoon. These programs offer students opportunities to explore new interests, build skills, and engage with peers in a safe, supervised setting.
The chair begins by working with the school administration to determine the available space, schedule, and any district or school guidelines. They then research or connect with approved vendors (like art studios, STEM clubs, language instructors, or sports organizations) to offer a variety of classes that appeal to different ages and interests. The chair coordinates with these providers to finalize session dates, fees, and class sizes. Once the schedule is set, the chair manages program promotion, registration, and communication with families—often using flyers, school newsletters, PTA emails, and online sign-up platforms. They may also handle logistics such as creating rosters, coordinating room usage, ensuring adult supervision, and confirming student pick-up procedures. Throughout the session, the chair serves as the point of contact for vendors, parents, and school staff—resolving issues, collecting feedback, and adjusting future offerings based on interest and participation. They may also work with the PTA treasurer to track payments and manage program budgets. By organizing a diverse range of high-quality enrichment activities, the Before and After School Programs Chair helps enhance students’ school experience while supporting working families and encouraging community engagement.
Estimated Time Commitment:
- Peak Periods (Planning & Session Launch – August/September and January): 15–20 hours/month
- Active Program Months (Sessions in Progress): 10–15 hours/month
- Note: expect the most time commitment during the 2–3 weeks before a session starts and the first week of each session.
Cultural Arts Assemblies Chair
2025-2026 School Year: filled
Melissa Gervasio
culturalarts@louisearcherpta.org
As the PTA Cultural Arts Assemblies Chair, you will take the lead in bringing enriching, interactive performances and presentations into Louise Archer Elementary, exposing students to music, dance, theater, storytelling, science demonstrations, and more. In this role, you start by researching and vetting ageappropriate artists, performers, and presenters, negotiating contracts and handling all logistical details such as scheduling, fees, and technical requirements. You then collaborate closely with administrators and teachers to reserve the appropriate spaces—whether that’s the gym, cafeteria, or auditorium—and to arrange for the sound, seating, and lighting needed for a successful program.
Managing the Cultural Arts budget is another key responsibility. You obtain quotes, submit invoices, and work with the PTA treasurer to ensure that expenses stay within approved limits. Once an assembly is on the calendar, you promote the event by creating newsletters, announcements, and social media posts, and by preparing any studentfacing materials like posters or program booklets. On the day of the event, you serve as the main point of contact, welcoming performers, overseeing setup, troubleshooting any issues that arise, and ensuring a smooth experience for both artists and students.
Estimated Time Commitment:
- Depending on number of assemblies scheduled:
- Planning Months (early fall or spring planning for next year): 6–10 hours/month
- Performance Months (when assemblies take place): 5–8 hours/month
[OPEN] Odyssey of the Mind Coordinator
2025-2026 School Year: OPEN
odysseyofthemind@louisearcherpta.org
Help organize teams — including students and volunteer parent coaches — for the Odyssey of the Mind problem-solving competition. The PTA Odyssey of the Mind Coordinator oversees the school’s participation in the Odyssey of the Mind creative problemsolving program, guiding teams from initial signup through regional and state competition. In practice, you’ll recruit interested students and secure volunteer coaches, collect and submit team registrations (including fees), and manage the distribution of problem statements and materials. You’ll coordinate practice schedules and secure meeting spaces, working with teachers or custodial staff as needed. Communication is key: you’ll keep families, coaches, and school administrators informed about deadlines, tournament logistics, and any special needs (props, costumes, travel arrangements). Budget oversight—tracking expenses for registration, materials, and travel—falls under your purview, and you’ll partner with the PTA treasurer for reimbursements or funding requests. On competition days, you serve as the main point of contact for teams, handling checkin, transporting supplies, and troubleshooting any lastminute issues. By managing these details, you enable students to focus on creativity and teamwork while representing the school with pride. The bulk of the work for the coordinator is in September, gauging student and parent interest and then facilitating the formation of teams.
Estimated Time Commitment:
- Early Promotion & Registration (Late Summer–Early Fall): 5–10 hours/month
- Peak Planning & Competition Season (Fall–March): 10–15 hours/month
- Note: If multiple teams are participating, time commitment may increase unless shared with a co-coordinator.
Reflections Chair
2025-2026 School Year: filled
Reshma Patel & Kristen Klesh
reflections@louisearcherpta.org
As the Reflections Chair, you lead Louise Archer Elementary in the National PTA Reflections program, which encourages students to explore the arts through an annual themed contest. You begin each year by reviewing the national theme and program guidelines, then work with school administrators and teachers to adapt them for our campus. You promote the contest to students and families—creating flyers, making announcements, and hosting information sessions—to spark creativity and ensure broad participation.
Once entries start coming in, you organize and catalog submissions across all categories (dance choreography, film production, literature, music composition, photography, and visual arts). You recruit and coordinate a judging panel—often comprising local artists, teachers, or community members—brief judges on scoring criteria, and schedule review sessions. After scores are tallied, you notify participants of their placements and arrange for award certificates or recognition events, such as a display in the school hallway or a ceremony during an assembly.
Throughout the process, you maintain clear communication with students, families, and school staff to keep everyone informed of deadlines, judging outcomes, and next steps for advancing entries to the district level. In addition to 1-2 chair(s) this committee benefits from 4 members. You also work with the PTA treasurer to manage any funds needed for printing awards, frames, or reception refreshments. By managing the Reflections program, you provide students with an opportunity to express themselves artistically, build confidence, and connect with the wider PTA community.
Estimated Time Commitment:
- Peak Months (Promotion through Submission Period – Sept to Nov): 8–12 hours/month
- Judging & Awards (Nov–Jan): 6–10 hours/month
- Note: If there is a team or committee (e.g., one person handles promotion, another coordinate judging), the time commitment for each person can be significantly reduced.
School Supplies Coordinator
2025-2026 School Year: filled
Nina Kofman
schoolsupplykits@louisearcherpta.org
The PTA School Supplies Coordinator oversees the preparation and distribution of gradeappropriate school supply kits so that every student arrives on the first day ready to learn. Early in the spring or summer, you work with teachers and school administrators to finalize each grade level’s supply list and estimate quantities. Once orders are placed, you manage incoming inventory, organize a packing event (often recruiting volunteers to sort and assemble individual student kits), and label each packet clearly by grade or classroom. As school starts, you coordinate distribution—either through classroom teachers, pickup nights, or backpack handoffs—making sure every student who needs a kit receives one. Throughout the process, you maintain inventory records, track volunteer hours, and communicate regularly with families and school staff to ensure a smooth, equitable rollout. By handling all logistics of ordering, packing, and delivering supplies, you remove a barrier for families and help students begin the year fully prepared. In general, this is a seasonal but manageable role, ideal for someone who enjoys logistics, communication, and organizing ahead of time.
Estimated Time Commitment:
- Peak Season (April–August): 10–15 hours/month
- Kit Delivery (August, before school starts): 15+ hours during this week, especially if volunteers are limited.
Sixth Grade Celebration
2025-2026 School Year: filled
Shannon Aimone
6thgradecelebration@louisearcherpta.org
Usually 2-4 co-chairs with graduating 6th graders. These chairs are responsible for building a committee to plan and execute the 6th grade celebration (dance) at the end of the year including food, vendors, decor and favors. To supplement the PTA budget the committee also organizes, and staff concession stands at various PTA events throughout the school year. Also responsible for deciding on and sourcing the class gift to the school. In recent years they have also prepared a slideshow of photos from the year to play at the promotion ceremony. It’s a meaningful and fun way to celebrate students’ transition to middle school and is often one of the most memorable events of the year.
Estimated Time Commitment:
- Approximately 2-10+ hours per month
- 4–6 Months Before the Event (Initial Planning): 2–4 hours/month
- 2–3 Months Before the Event: 5–8 hours/month
- 1 Month Before the Event: 8–10+ hours/month
- Event Week: 10+ hours total
- Note: This role has a moderate to high time commitment, especially in the last 1–2 months of the school year.
Summer Playdates
2025-2026 School Year: filled
Rising K: Leah Balsam
Rising 3rd graders: Ying Li
A PTA Summer Playdates Coordinator(s) is responsible for organizing informal summer meetups that offer an excellent opportunity for both children and parents to bond before the school year begins, fostering friendships and easing the transitions. This role involves planning a schedule of playdates, typically held at local parks or the school playground between late June and mid-August. The coordinator works with the PTA board and school staff to avoid scheduling conflicts and ensures the events are widely promoted through newsletters, social media, and the PTA website. At the events, the coordinator often greets families, offers basic information about the school, and encourages PTA involvement. They also manage communication regarding updates or cancellations, such as those caused by weather. By fostering a welcoming environment, the coordinator helps ease the transition into the school year and supports community building in a relaxed, family-friendly setting.
This position offers two seats: one for incoming kindergartners and another for rising third graders (typically, LAES welcomes many new third graders due to our Advanced Placement classes).
Estimated Time Commitment:
- May–June (Planning Phase): 3–5 hours/month
- June–August (Playdates in Progress): 3–6 hours/month
Sunshine Times
2025-2026 School Year: filled
Linnea Osborne
sunshinetimes@louisearcherpta.org
The Sunshine Times committee collaborates closely with the Newspaper Club chairs to manage the Spring publication of the student newspaper. This initiative offers our LAES students the opportunity to create and publish a school newspaper, fostering their creativity, teamwork, and communication abilities. The club typically meets regularly—either after school, or as part of an enrichment program. The committee’s responsibilities include encouraging and promoting student participation, organizing submissions, communicating with parents, supporting the Newspaper Club with layout design, ordering the printed newspaper from an approved vendor, and distributing copies of the newspaper. Topics covered may range from school events, student achievements, book reviews, opinion pieces, puzzles, to fun facts. The PTA’s involvement generally includes organizing the club’s structure, coordinating with teachers or administrators, and managing logistics such as printing and distributing the paper. The overarching goal is to help students build confidence while contributing to a publication that genuinely reflects the school community.
Estimated Time Commitment:
- During Publishing Months (typically fall through spring): 8–12 hours/month
- Planning/Off Months (before first issue or in between publications): 4–6 hours/month
- Note: The time commitment may be on the lower depending on the number of issues produced (e.g., quarterly), and the level of student independence or if responsibilities are shared among multiple volunteers.
Walking Wednesdays
2025-2026 School Year: filled
Craig Floyd
walktoschool@louisearcherpta.org
Walk and bike to school events are planned activities designed to emphasize healthy habits and endorse SRTS (Safe Routes to School) programs by creating a dedicated opportunity to engage students in walking or biking to school. “Walk to School Week” has grown into an international phenomenon and is celebrated on the first Wednesday of October. October is now recognized as International Walk to School Month and is celebrated in over 40 countries by millions of walking participants; however, walk and bike to school events can take many forms, and can be held any time throughout the school year.
Estimated Time Commitment:
- Approximately 2–4 hours per month, depending on frequency and scale.
- Planning & Promotion (Initial Setup or Monthly Maintenance): 1–2 hours/month
- Weekly Event Day Duties (if Walking Wednesdays are weekly): 30 minutes–1 hour per week.
- Notes: This role is consistent but low intensity.
- Note: Time commitment can be reduced with additional volunteers or if the program is biweekly or monthly instead of weekly.
[OPEN] Yearbook
2025-2026 School Year: OPEN
yearbook@louisearcherpta.org
The PTA seeks volunteers to lead various aspects of next year’s yearbook. Join a team that gives volunteers a wonderful way to interact with the students, teachers, and families of Louise Archer, and help create the book that captures their memories of the year! Next year’s team is welcome to divide up responsibilities as they think best, but we believe the committee would function well with volunteers focused on the following roles:
- Overall Chair or Co-Chairs. Responsible for managing the yearbook email address and coordinating among the volunteers identified below. This person could take on one of the roles below but should not take on more than one.
- Design Lead. Plan the overall look of the yearbook and coordinate volunteers who will design the grade highlights pages and events pages.
- Photo Lead. Coordinate gathering photos of grades, events, and activities.
- Business Lead. Develop the budget and work with the vendor to finalize a contract and address any order-related issues throughout the year.
- Cover Contest Lead. Manage the cover contest from start to finish, including soliciting entries, scanning entries, setting up a poll for voting, and preparing the cover for print.
- Booster Ad Lead. Coordinate booster ad purchases and submissions and lay out the Booster Ad pages. This is ideal for a 6th grade parent.
Estimated Time Commitment:
- 5–20 hours per month, increasing significantly during production deadlines (dependent on role)
- Note: most roles peak time is March-April, though some roles have earlier busy times (e.g., cover contest and business lead)
Support Roles – Teacher Support
Holiday Cookie Carry Chair
2025-2026 School Year: filled
Jessica Terry
holidaycookiecarry@louisearcherpta.org
A PTA Holiday Cookie Carry Chair organizes a festive event—usually in December—where PTA volunteers provide homemade or store-bought cookies and treats to share with the school staff as a gesture of appreciation during the holiday season. The chair’s responsibilities typically include selecting a date and coordinating with the school to reserve a space (often the staff lounge or office), recruiting volunteers to donate cookies or supplies, and managing the setup and presentation of the treats. This might involve arranging cookies on platters, labeling items for allergens, and providing take-home containers so staff can create their own treat boxes. The chair also communicates with the PTA board, sends out reminders to volunteers, and may create flyers or digital sign-ups (e.g., via SignUpGenius). On the day of the event, the chair usually oversees setup and cleanup to ensure everything runs smoothly. Overall, this is a short-term but rewarding role that helps spread holiday cheer and show appreciation for teachers and school staff.
Estimated Time Commitment:
- Approximately 6–10 hours total, including the 1–2 weeks leading up to the event.
- Busiest Time: November/December
Mini Grants Coordinator
2025-2026 School Year: filled
Cathy Chen & Peggy Femenella
minigrants@louisearcherpta.org
A PTA Mini-Grant Coordinator manages the process of offering small grants (mini-grants) to teachers and staff for classroom projects, materials, or enrichment ideas. It’s a role that combines administration, communication, and budget oversight, all in support of enhancing student learning.
A PTA Mini-Grant Coordinator is responsible for several key tasks. They promote the grant program by informing teachers and staff about the availability of PTA mini-grants and disseminating application information through various channels such as email, flyers, or staff meetings. The coordinator encourages innovative ideas that enhance learning, engagement, or classroom needs. They manage applications by creating/maintaining the application form, whether it’s paper or digital. They also establish deadlines and ensure all necessary information is gathered, including goals, budget, and timeline. Facilitating review and approval involves organizing a review process, often with PTA board members, and ensuring proposals align with PTA objectives and budget constraints. The coordinator communicates decisions of approval or denial and tracks the allocation of funds. Coordination with the treasurer includes collaborating to monitor funds, distribute grant money, and ensure proper documentation. They assist in verifying that receipts are submitted for reimbursement or record-keeping. Finally, they follow up and share success by requesting updates or photos from grant recipients to illustrate how funds were utilized. They share outcomes during PTA meetings, in newsletters, or on social media to highlight the impact of the grants.
Estimated Time Commitment:
- Approximately 1–10 hours per month, depending on the time of year and the number grants submitted.
- Planning and Promotion (Fall and/or Spring – when application cycles open): 6–10 hours/month
- Review and Award Phase: 4–8 hours/month
Staff Supply Closet Committee
2025-2026 School Year: filled
Peggy Femenella & Corrie Pratt
The PTA Staff Supply Closet Committee manages and maintains a shared collection of school supplies that teachers and staff can access throughout the year. This committee ensures that educators have what they need—without having to buy it themselves.
The PTA Staff Supply Closet Committee stock and organize supplies by maintaining a neat, labeled, and well-stocked supply closet and monitoring inventory levels for essential items. They coordinate donations and purchases by soliciting donations from parents and community members and using PTA funds to buy commonly requested supplies, maximizing value through discounts. They support teachers and staff by ensuring easy access to supplies for teachers and providing direct classroom deliveries or “grab-and-go” bins. They promote the program by informing staff about the closet’s purpose and supply request procedures and updating the PTA and community on the closet’s impact. Lastly, they coordinate replenishment events by planning seasonal restocks and collaborating with PTA members for donation drives.
Estimated Time Commitment:
- Approximately 1–4 hours per month, depending on the time of year and school needs.
- Beginning of School Year (August–September): 3–4 hours/month (busiest time)
- Mid-Year (October–March):1–2 hours/month
- Spring and End of Year (April–June): 2–3 hours/month
- Note: This role can be shared by multiple people to reduce the load and is great for volunteers who like organizing, shopping with a purpose, and directly support teacher needs behind the scenes.
Sunshine Committee
2025-2026 School Year: filled
Linnea Osborne
sunshinecommittee@louisearcherpta.org
The Sunshine Committee (aka: Staff Appreciation Committee) is responsible for planning and organizing activities and gestures that show gratitude and support for teachers and school staff throughout the year. The committee’s goal is to make staff feel valued, celebrated, and recognized for their hard work and dedication.
This typically includes assisting in planning events such as Teacher Appreciation Week, holiday treats or meals, themed days (e.g., “Thankful Thursday” or “Snack Bar Day”), and small monthly gestures like notes, coffee carts, or treat bags. The committee coordinates donations, decorations, food, and volunteer help, often working closely with school administration to align efforts with the school calendar and preferences.
Throughout the year, the committee may also manage things like birthday recognition, teacher welcome gifts, or end-of-year thank-you gifts. They often communicate through newsletters, flyers, or SignUpGenius to gather supplies or volunteers from the school community.
Overall, this is a hands-on, people-focused committee that plays a major role in building a positive, supportive school environment.
Estimated Time Commitment:
- 3–10 hours per month, depending on the time of year and the number of events planned.
- Low-Activity Months (Routine gestures like snacks or small tokens): 3–5 hours/month
- High-Activity Months (Staff Appreciation Week, holidays, end-of-year): 6–10+ hours/month
EVENTS & Fundraising
Fundraising Events
Book Fair
2025-2026 School Year: filled
Lauren Schuttloffel & Caroline Wilson
bookfair@louisearcherpta.org
The book fair is a school-organized event; however, PTA book fair coordinators and volunteers play a crucial support roles. They collaborate with the LAES librarian, Jean Simpson, to effectively plan and execute the school’s annual book fair.
The primary role of the coordinator includes assisting with logistics, managing volunteers, and overseeing setup, operations, and wrap-up. This support enables the librarian to focus on educational components and book selection. The logistics encompass:
- Planning the fair layout in the library or designated area.
- Volunteer Management, which involves recruiting, creating schedules (setup, sales shifts, and tear-down), and training on checkout procedures.
- Setup and Operation: Monitoring inventory and coordinating restocking as needed.
- Wrap-Up Duties, including tallying sales, submitting proceeds or reports, and packing up leftover materials.
Volunteers at the book fair play a vital role by supporting coordinators with various tasks. They help set up the event by unpacking and displaying books and merchandise, operate the cash registers, aid children in choosing their books, and assist with tear-down activities after the event. Additionally, volunteers can contribute to promotion efforts by creating and distributing flyers, social media posts, newsletter blurbs, and signs to generate excitement and increase attendance. No experience necessary to volunteer, just a love of helping kids experience the fun of book fair!
Estimated Time commitment for book fair coordinators (2-4 people)
- Yearly commitment (term)
- Approximately 20-30 hours during week of fair, with 10 hours of prep the month before
- Occurs typically in November
Estimated Time commitment for fair volunteers (10-20 people):
- Signup for as many or as few 2-hour shifts as you’d like during the week of the fair
Dining for Dollars
2025-2026 School Year: filled
Corrie Pratt
diningfordollars@louisearcherpta.org
As the Dining for Dollars Chair, you serve as the liaison between our PTA and local restaurants, arranging fundraising nights that benefit the school. You begin by identifying neighborhood eateries that are a good fit—reaching out to discuss dates, negotiated percentages of sales, and any necessary agreements. Next, you take charge of spreading the word to families and staff by creating eyecatching flyers and socialmedia graphics, write newsletter blurbs and website posts, and distribute takehome flyers so everyone knows when and where to dine out for our school. On the night of the event, It’s optional to recruit a volunteer to staff a welcome table, hand out vouchers, and thank diners for their support. After the fundraiser, you collect sales reports or donation confirmations from the restaurant, reconcile the total funds raised with the PTA treasurer, and share the final results with our board and school community to highlight the success of the evening. By managing every detail—from restaurant outreach to postevent reporting—you create an enjoyable night out for families, drive new customers to local businesses, and help the PTA raise vital funds for school programs.
Estimated Time Commitment:
- Approximately 2–6 hours per month, depending on how frequently events are scheduled and how much coordination is required.
- Planning and Scheduling (at the beginning of the year or quarterly): 4–6 hours/month
- Ongoing Monthly Tasks (when an event is coming up): 2–4 hours/month
Original Works Chair
2025-2026 School Year: filled
Cathy Chen
originalworks@louisearcherpta.org
The PTA Original Works Chair manages a creative fundraiser that allows students’ artwork to be turned into keepsakes and gifts—like mugs, magnets, t-shirts, and calendars—for families to purchase. It’s a mix of art coordination, logistics, and fundraising.
Responsibilities include coordinating with art teachers to establish a timeline for students to complete their artwork while clearly communicating expectations regarding paper size, materials, and deadlines. This also involves collecting and organizing student artwork by carefully labeling each submission with the corresponding class/student name before submitting it to Original Works. You will distribute preview and order packets to parents, showcasing their child’s artwork on sample items and directing them to the online ordering platform. Additionally, you will be responsible for promoting the fundraiser to inform families about the program and encourage their participation.
Estimated Time Commitment:
- Approximately 1 – 6 hours per month
- Low-Activity Months (Prepping, Communicating with Vendor/School): 1–2 hours/month
- High-Activity Months (Artwork Collection, Order Processing, Distribution): 4–6+ hours/month (peak time—usually in the spring)
[OPEN] Read-A-Thon
2025-2026 School Year: OPEN
readathon@louisearcherpta.org
The PTA ReadAThon Committee organizes and runs a schoolwide reading fundraiser that encourages students to read while raising money for school programs. Committee members begin by setting a clear timeline and reading goals—deciding on the start and end dates, ageappropriate target minutes or pages, and the fundraising model (perminute/page pledges or flat donations). They create and distribute any necessary materials—pledge sheets, reading logs, promotional posters, and online pledge portals—so families know how to participate and where to record progress. Throughout the event, the committee promotes excitement by visiting classrooms (or sending home videos) to explain the ReadAThon, celebrating milestones with school announcements, and sharing weekly updates on total minutes read and funds raised. At the close of the fundraiser, they tally reading totals, reconcile pledges and donations with the PTA treasurer, and order or assemble incentives and prizes—everything from bookmarks and certificates to small gift cards or a pizza party for top readers and classes. Finally, the committee communicates results to the school community—thanking participants, announcing reading champions, and reporting on how the funds will support school initiatives. By managing every step—from goalsetting and promotion through tracking and prize distribution—the ReadAThon Committee turns reading into an engaging, communitybuilding event that boosts literacy and raises vital funds.
Estimated Time Commitment:
- Approximately 2-10 hours per month
- Planning Phase (1–2 months before the event): 3–6 hours/month
- Active Read-A-Thon Week(s): 6–10 hours/month
- Wrap-Up Phase (1–2 weeks after event): 3–5 hours/month
- Note: If you use an online Read-A-Thon platform (e.g., 99Pledges, Read-A-Thon.com), the administrative burden is often lower.
- Note: Having multiple committee members or classroom reps helps spread out the work.
[OPEN] Silent Auction
2025-2026 School Year: OPEN
silentauction@louisearcherpta.org
The Silent Auction Committee plans and executes a school fundraising event in which donated items or experiences are displayed for families and community members to bid on quietly throughout an evening. In the months leading up to the auction, you’ll reach out to local businesses, artisans, and school families to secure a diverse selection of items—everything from gift certificates and themed baskets to tickets for events or unique volunteer-led experiences.
For an in-person auction, you organize donations by assigning descriptions, estimated values, and bid sheets, creating an appealing display in a school venue. If opting for an online auction, you handle donation solicitation and cataloging by uploading photos and descriptions to an auction website. You select a secure platform, gather digital materials from donors, and create a promotional communications plan. During the auction, you monitor activity, assist participants, and ensure smooth transactions. After closing, you process payments, arrange item delivery, and thank participants, enhancing engagement and maximizing fundraising potential.
Estimated Time Commitment:
- Approximately 10 hours each month during the three-month lead-up period.
- Busiest Time: three months before and during the Silent Auction, which was held in December for the 2024-25 school year.
Spirit Wear Chair
2025-2026 School Year: filled
Molly Peng
spiritclothing@louisearcherpta.org
In charge of working with our external spirit wear provider to decide on the styles and types of merchandise offered and then working with our creative designers to pick the school logo designs that will be represented. For events where spirit wear is sold in person, this chair is responsible for manning that table or finding volunteers to staff it for them. Also responsible for ensuring that the proceeds of the fundraiser are received and remitted to the treasurer.
Estimated Time Commitment:
- Approximately 1-3 hours per month, depending on the time of year and number of sales.
- High-Activity Months (Fall and Spring Sales): 4–6 hours/month
- Moderate Months (Restocking, Fulfilling On-Demand Orders): 2–3 hours/month
- Note: If selling at PTA events (e.g., Back-to-School Night), add a few hours for setup and staffing.
PTA Events
[OPEN] Faculty Volleyball Game Committee
2025-2026 School Year: OPEN
facultyvolleyball@louisearcherpta.org
The PTA Faculty Volleyball Game Committee is responsible for organizing and executing a fun, community-building event where school faculty and staff participate in a friendly volleyball match—often as a fundraiser or spirit night. The committee coordinates with school administrators and staff to set a date and recruit faculty participants for the volleyball game. They reserve the gym or event space, ensure necessary equipment is available, and may arrange for uniforms or themed shirts for teams. The committee promotes the event through flyers, newsletters, social media, and school announcements to encourage attendance. Leading up to the event, they recruit and organize volunteers to help with ticket sales, concessions, setup, and cleanup. They may also secure a DJ or announcer, arrange halftime entertainment, and plan fun extras like raffles or school merchandise tables. On the day of the event, the committee ensures everything runs smoothly—overseeing setup, coordinating volunteers, checking in faculty participants, managing the flow of the event, and handling logistics during the game. Afterward, they assist with cleanup and may report on funds raised or thank participants and attendees. This committee plays a key role in fostering school spirit and strengthening the school community through a lighthearted, memorable event.
Estimated Time Commitment:
- Approximately 1-10 hours per month, depending on how close you are to the event date.
- Planning Phase (1–2 months before the event): 3–6 hours/month
- Event Month: 6–10+ hours/month
- Notes: If the committee is well-staffed and duties are divided, individual time commitments are reduced.
International Night Committee
2025-2026 School Year:
David Jacobstein
internationalnight@louisearcherpta.org
The PTA International Night Committee organizes a school-wide event that celebrates the diverse cultures represented in the school community through food, performances, displays, and activities. The committee begins by working with school administration to set a date and secure a location—usually the school cafeteria, gym, or multipurpose room. They recruit families to host tables representing different countries or cultures, where participants can showcase traditional foods, clothing, artifacts, crafts, music, or games. The committee may also coordinates cultural performances such as dance, music, storytelling, or martial arts demonstrations. They create a floor plan for table setup, manage logistics like signage, and ensure each participating family has the support and information they need. Promotion is another key role—designing flyers, creating sign-up forms, publicizing the event through school newsletters and social media, and encouraging student and family participation. On the night of the event, the committee oversees setup, helps direct traffic and participants, manages the flow of the program, and supports families and performers. After the event, the committee may help with cleanup, distribute thank-you notes, and share photos or highlights with the school community. This committee helps foster cultural appreciation, inclusion, and community pride in a vibrant, interactive setting. Sponsored annually by the Louise Archer PTA, this free and fun-filled event benefits from two chairs
Estimated Time Commitment:
- Approximately 2-12 hours per month
- Early Planning Phase (2–3 months before the event): 2–4 hours/month
- Pre-Event Months (1–2 months before): 6–10 hours/month
- Event Month: 6–12+ hours
LA5K Committee
2025-2026 School Year: filled
Erin Karney
la5k@louisearcherpta.org
la5k.fundraising@louisearcherpta.org
The PTA 5K Committee is responsible for planning, organizing, and executing a school- or community-wide 5K race and/or fun run, often used as a fundraiser and community-building event. The committee begins by selecting a date and location for the event, which could be on school grounds, a local park, or a closed neighborhood route. They obtain necessary permits (if required), coordinate with school administrators, and ensure the event complies with safety and insurance guidelines. Next, they manage race logistics: creating a route map, setting up water stations, arranging first aid or emergency support, ordering race materials (like bibs, medals, or t-shirts), and organizing volunteers for roles like registration, course marshals, and finish line support. They may also arrange timing services or partner with a race management company, depending on the scale of the event. The committee promotes the race via flyers, newsletters, social media, and student incentives. Coordinate a t-shirt design (via contest if desired) and order t-shirts. They also handle registration—often through an online platform—and may seek sponsorships from local businesses to offset costs or raise funds. On race day, the committee oversees setup, volunteer coordination, participant check-in, and event flow, ensuring safety and a fun atmosphere. After the race, they handle clean-up, recognize sponsors and volunteers, and share event results or photos. This role would benefit from two co-chairs with a team of volunteers. This committee is ideal for volunteers with strong organizational skills, who enjoy planning active events that bring families and the community together for a healthy, positive cause.
Estimated Time Commitment:
- Hours per month varies. 2-4 hours per month until race month, which will involve 10-15 hours.
- Busiest Time: Race month (this event has been held in the Spring in recent years but moving to Fall for 2026.
[OPEN] Movie Night Committee:
2025-2026 School Year: OPEN
The PTA Movie on the Lawn Coordinator’s responsibilities include planning the event by selecting a date and a family-friendly, PG-rated movie, and obtaining necessary public performance licenses. They must secure equipment by arranging for a projector, outdoor screen, and sound system, ensuring electricity supply, and testing the setup beforehand. Coordinating logistics involves reserving a viewing location and establishing a rain date or indoor backup plan. Organizing concessions is optional, but it includes setting up a snack table and coordinating volunteers for food sales, or considering food trucks or pizza pre-orders. Promoting the event entails creating promotional materials and sending reminders to families. Running the event involves managing setup, volunteers, troubleshooting issues, welcoming attendees, and overseeing clean-up afterward.
Estimated Time Commitment:
- Approximately 1-5 hours/month
- 1–2 Months Before the Event: 1–3 hours/month
- Event Month: 3–5 hours total
Pizza Bingo Committee
2025-2026 School Year: filled
Andrea LoBalbo & Pam Lombardi
bingo@louisearcherpta.org
In charge of leading a committee of volunteers to plan and execute the evening event. Determines event timing, ticket packaging, and headcount numbers. Works with the Webmaster to post the ticket sales, the Treasurer to account for ticket sales, Communications to inform and increase attendance, 6th Grade Committee to staff concessions, and janitorial staff to ensure the event is set up and cleaned up properly. Builds a team of volunteers to man the admissions table, call out bingo numbers, acts as bingo checkers, mans the prize table, and handles food. Solicits prize donations from families and the community and organizes the donation or purchase of food for sale. Must have strong organization skills.
Estimated Time Commitment:
- Approximately 3-8 hours/month
- Planning Month (1–2 months before): 3–5 hours/month
- Event Month: 5–8 hours/month
Skate Night Coordinator
2025-2026 School Year: filled
Erin Berk
skatenight@louisearcherpta.org
A PTA Skate Night Coordinator organizes a fun, school-wide social event at a local roller or ice skating rink where students and families can skate together outside of school hours. It’s all about building community spirit and creating a safe, energetic space for kids to have fun.
A PTA Skate Night Coordinator’s role involves booking a local skating rink for a group rental or school night. This includes confirming details such as the date, time, group rate, rental fees, capacity, and ensuring contract approvals with the PTA. It’s important to clarify what’s included in the rental, like skate rentals, food, and music, and what percentage of the proceeds benefit the school. Promotion requires creating flyers, emails, and social media posts with event details, and distributing reminders through newsletters or the school website. During the event, the coordinator should arrive early to set up and be present to address questions and ensure a fun atmosphere. After the event, it’s important to thank participants and staff.
Estimated Time Commitment:
- Approximately 1-5 hours per month
- Planning Months (1–2 months before the event): 3–5 hours/month
- Event Month: 4–5 hours total
Sock Hop Coordinator
2025-2026 School Year: filled
Erin Simpler
sockhop@louisearcherpta.org
A PTA Sock Hop Coordinator plans and runs a themed school dance—usually with a fun 1950s twist! The “sock hop” name comes from the tradition of kids dancing in their socks in school gyms to protect the floors. This role combines event planning, creativity, and community building.
A PTA Sock Hop Coordinator is responsible for planning and executing a themed school dance event. They select a date, time, and location, often opting for the school gym or cafeteria. The theme is typically 1950s-style but can vary, such as a “Spring Sock Hop” or “Glow Dance.” Decorations are coordinated to match the theme, using elements like jukebox cutouts, checkered floors, diner vibes, or neon lights. Music and entertainment are crucial, so the coordinator may hire a DJ, use a school sound system with a playlist, or book student performers. Dance games and contests, such as a twist contest or best-dressed competition, are organized to add excitement. Promotion involves creating and distributing flyers, posters, and announcements, while encouraging students to dress in vintage attire like poodle skirts or leather jackets. The coordinator will ensure that adequate chaperones or volunteers are present and manages volunteers by recruiting and assigning tasks for setup, cleanup, food service, photo booths, and supervision. During the event, the coordinator greets families, checks on stations, resolves any last-minute issues, and ensures everything stays on schedule.
Estimated Time Commitment:
- Approximately 1-6 hours/month
- 2–3 Months Before the Event: 1–3 hours/month
- 1 Month Before the Event: 4–6 hours/month
- Event Week: 5–8 hours total
STEAM Extravaganza
2025-2026 School Year: filled
Erin Simpler
sciencefair@louisearcherpta.org
The Louise Archer STEAM Fair is an after school extracurricular activity designed to get students excited about Science, Technology, Engineering, Arts, and Math. The event is like a traditional science fair, but participants can do a presentation board on any STEAM topic (not only experiments). Even if students don’t choose to participate, they can still attend, learn, and have fun! In past years, in addition to student presentations, this event has included STEM activities and demonstrations from the Madison Robotics Club. The Planning Committee is responsible for overseeing all aspects of organizing the event. This includes collaborating with school and PTA leadership to finalize a date, typically in the Spring, promoting the event within the school community, coordinating sign-ups, guidelines, and other logistics, inviting various groups to conduct demonstrations and activities, managing day-of coordination, and welcoming any additional ideas.
Estimated Time Commitment:
- Approximately 2-8 hours/month
- 3–4 Months Before the Event (Initial Planning):2–4 hours/month
- 1–2 Months Before the Event (Active Planning): 6–10 hours/month
- Event Month: 8–10+ hours total
